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What’s it worth to you? |
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Cost to maintain PAPER RECORDS over seven years range from a low of $8,907 to $23,917.
Cost to create 1 Gb of electronic files range from $4,000 to $5,400.
As we say “file once and forget.”
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Back up, Security, No Misplaced or Lost Files “Priceless” |
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“Accounting” or “legal” life of Files is considered seven year. |
Range |
Illustrations of Cost over Seven Years: |
LOW |
HIGH |
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- Cost of File cabinets: range from (2) Lateral $730 ea. to (3) Verticals $310 ea.
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$930 |
$1,460 |
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- Office Space cost to warehouse cabinets and work area to retrieve files:
Range from 27.5 sq ft to 33.5 sq ft. Average office space cost per sq ft:
Range from $10. to $18. per sq ft.
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$1,925 |
$4,221 |
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- Labor cost to creat original files, indexing, retrieve over the “life” and purging files.
Average daily time to perform above task: Range from 15 to 30 min.
Labor and benefits: Range from $12. to $18.
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$5,460. |
$16,380. |
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- Supplies: PendaFlex Folders $11.50 for 25 bx plus Manila Files $14. for 100 bx.
Average pages in a document: Range from 25 to 50 pages ea.
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$592. |
$1,856. |
TOTAL |
$8,907. |
$23,917. |
If you have 50 5-Drawer file cabinets you may save up to
$597,925 - THAT'S VALUE
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Two 5 drawer lateral or three 4 draw vertical file cabinets will hold approximately 40,000 pages which equal approximately 1GB.
Above illustration does not include any of the following cost;
1. Long term storage, faxing or copying.
2. Cost to replace a mis-file or lost file.
3. Back up of paper records and Security.
4. Opportunity cost to use office space for more productive purposes. |
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